SUMMARY OF ESSENTIAL FUNCTIONS:
The Facilities Manager is responsible for overseeing the maintenance, safety, security, and overall operation of the center’s buildings, grounds, equipment, and infrastructure. Ensures that all facilities provide a safe, clean, functional, and welcoming environment for students, staff, families, and visitors while maintaining compliance with applicable building, health, safety, and licensing regulations. Responsible of the facility related budgetary planning and supporting and supervising the corporate volunteer’s activities. Participative in agency community awareness and relationship activities.
ESSENTIAL DUTIES/TASKS
Facility Operations & Maintenance
- Oversee daily operation and maintenance of all buildings, classrooms, offices, playgrounds, parking areas, and grounds.
- Prepare, perform and coordinate the routine maintenance and preventive maintenance programs for HVAC, plumbing, electrical, fire alarm, security, and other building systems.
- Conduct routine facility inspections and address maintenance needs promptly.
- Coordinate repairs, renovations, and capital improvement projects.
- Prepares, performs or organizes for the cleaning, repairs and maintenance of facility, grounds, fixed, and portable equipment including obtaining parts.
Safety & Compliance
- Ensure compliance with local, state, and federal health, safety, fire, and building regulations.
- Maintain emergency preparedness plans and coordinate drills and training. Maintains up to date records of all inspections and reports as required by OSHA, OJFS, BWC and others.
- Identify and mitigate safety hazards throughout the facility.
- Provide safety orientation for new hires and going to staff as requested or needed.
Project & Vendor Management
- Manage relationships with contractors, service providers, and vendors.
- Obtain bids, negotiate contracts, and monitor project quality and completion.
- Coordinate vendor schedules to minimize disruption to agency programs.
- Provide directions that all contracts meet standards for safety and satisfaction of agency internal and external customers.
- Work with agency and program leadership to obtain & coordinate corporate and community volunteers to meet agency needs.
Budget & Asset Management
- Develop and monitor facility maintenance and capital expenditure budgets.
- Manage inventory of equipment, furniture, supplies, and facility assets.
- Recommend facility improvements, equipment replacements, and energy-saving initiatives.
Security & Emergency Response
- Oversee building security systems, access control, surveillance systems, and key management.
- Respond to facility emergencies and coordinate corrective actions.
- Serve as a member of the organization’s emergency response team.
Staff Supervision
- Supervise maintenance, custodial, and grounds personnel.
- Assign work orders and monitor staff performance.
- Provide training on safety procedures and facility standards.
Teamwork
- Actively contributes to organizational meetings, special projects, and community engagement activities to promote continuous improvement, strengthen organizational effectiveness, and enhance the positive reputation of Abilities First.
- Develops and maintains effective relationships with all stakeholders, focused on exceeding expectations of the services provided including internal and external customer.
Job Requirements:
Physical Requirements
- Ability to walk facilities extensively and inspect equipment.
- Ability to lift up to 75 pounds unassisted.
- Ability to work indoors and outdoors in varying weather conditions.
- Ability to respond to emergencies outside normal business hours as needed.
- Ability to hand shovel snow and mulch and climb ladders as needed.
FORMAL EDUCATION/TRAINING
High school education required. Completion of a 2-year program in facilities management or closely related area required. Commensurate experience in maintenance, repairs, construction or remolding may be considered in lieu of educational requirements.
CERTIFCATION, REGISTRATION AND OR LICENSURE
- Valid Driver’s License, proof of insurance, ability to drive agency vehicles (per regulatory and agency policy stipulations) required.
- 10-hour OSHA training required, 40-hour OSHA training preferred.
